Additional Requirements:
- EU-GDPR: Requires a Data Protection Officer (if applicable) and detailed legal bases for processing.
- US Laws: State-specific compliance (e.g., recognizing “Do Not Sell” requests in California).
- Canada-PIPEDA: Ensure transparency and obtain explicit consent for data use.
Implementation Steps:
Implement mechanisms for consent (e.g., cookie banners, opt-in forms) and allow users to exercise their rights effectively.
Draft a policy including all the above sections and format it in a user-friendly, accessible way.
Post the policy on your website prominently, ensuring it is linked on all pages where personal data is collected.
Data Collection:
- Describe what data is collected (e.g., names, addresses, payment details, browsing history).
- Specify how data is collected (e.g., forms, cookies, analytics tools).
Comments
Suggested text: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Cookies and Tracking:
- Disclose use of cookies, tracking technologies, and user options for disabling them.
- Adhere to GDPR’s ePrivacy Directive requirements and similar laws.
Security Measures:
- Detail how data is protected (e.g., encryption, secure servers).
- State any data breach notification procedures.
Retention Policy:
- Explain how long data is stored and criteria for deletion.
Updates to Policy:
- Notify users of how changes to the policy will be communicated.
How to Contact You:
- Provide clear channels for privacy-related requests or complaints.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
Purpose of Data Use:
- Clarify why you collect personal data (e.g., order fulfillment, marketing, improving services).
- Align with GDPR’s principle of lawful data processing and specific user consent requirements.
Sharing of Personal Data:
- Identify third parties with whom data is shared (e.g., payment processors, shipping companies).
- Mention if data may be transferred internationally, such as between the EU and the US under frameworks like the EU-U.S. Data Privacy Framework.
User Rights:
- Outline rights under GDPR, including access, rectification, erasure, restriction, objection, and data portability.
- Note opt-out rights for targeted advertising and data sales under US laws like CCPA and CPA.
- Address Canadian consent rules for data sharing under PIPEDA.